What is this Notice about?
Who is the Notice for?
How does AiTS check this Notice is read?
Who can you contact if you have any queries about this Notice?
Who is processing your personal and sensitive personal data?
If you use the VLE provided by Ai Training Services Ltd (AiTS), AiTS will control the personal data we collect as part of the VLE enrolment process and as part of your ongoing use of the VLE.
If you enrol on a course that is a Higher Education Qualification with our partner De Montfort University, AiTS will control and process much of your data however we will also share data with the university, such as the results of any assessments.
If you have any questions about how we process your data, you can contact our data protection officer at;
The Data Protection Officer, Richard Goddard
Unit A5 Lakeside Business Park
Main switchboard: 01285 864650.
What data do we store on the VLE
To operate successfully the VLE stores the following personal information about you:
You may store the following optional information
What we use the data for
We use your data to provide you with access to online courses at vle.aitsuk.com. Statistical information about usage of the site is also used to improve the site and services provided on the VLE.
It is your responsibility to ensure your personal data is correct. You can usually correct any errors on your profile page or you can contact us to correct the information for you.
Our legal basis for processing your data
Our legal basis for processing your personal, is that the processing is necessary for the performance of the contract you enter into with us when registering for a course. The data we collect is required data, and failure to provide this data may mean you cannot access your course on the VLE.
Who will have access to your data?
Only those staff within AiTS who administrate your education will have access to the data you provide at registration. This willinclude staff within the administration department and academic staff.
Where your award is an external award such as a De Montfort University (DMU) Award we will also share your data including results of tests and exams. Their privacy statements can be found here.
Who else may receive your data?
It is not possible to list all the bodies with whom we might have to share your personal data, but the following are examples of when AiTS will release data about you to third parties;
AiTS will not release data to any third person without there being a legitimate reason to do so or, where you ask us to release such data. This means that we will not release data to banks, friends, relatives, etc., without your prior agreement. If you wish us to provide data in these circumstances you should provide us with written consent to release the data, stating the name and contact details of the individual to whom you wish the data to be sent, and advise the particular data you agree can be released / discussed.
Will your data be stored abroad?
VLE data is stored on servers within the EEA.
For long will we store your data?
We will retain your full student record for six years after you last studied with AiTS so that we can fulfil our function of recording details of the awards we or our Awarding Body partners make, and provide details of your education and references when asked to do so. (After these six years we will retain transcript data only to enable us to confirm details of your award.)
You are entitled to;
Other documents you should read
As a student with AiTS you should read the general student data protection notice. It is not specific to data stored on the VLE.
If you require any further information on, or wish to object to any of the uses to which we put your data, you should contact our data protection officer whose contact details appear at the start of this page.
Finally, you have the right to complain about the processing of your data to the UK regulator, the Information Commissioner’s Office. For more information about this body and how to make a complaint, please see www.ico.org.uk.
You can download a PDF copy of this notice from here.